Director Administrative Operations at New York City Campaign Finance Board in New York, NY

New York City Campaign Finance Board

๐Ÿ“Œ New York, NY
๐Ÿ•‘ November 19, 2020
๐Ÿท๏ธ FULL TIME
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You will be redirected to New York City Campaign Finance Board's preferred application process.

Director of Administrative Operations

Put your skills to work at the agency that administers NYCs landmark campaign finance program.
A wide variety of positions may be available. Check back frequently for new opportunities!
Career opportunities currently available at the NYC Campaign Finance Board are described in detail below. New York City residency is required for most positions. We offer a dynamic work environment, training, growth potential, and excellent benefits. Full-time positions offer a competitive benefits package and salary commensurate with experience. If you would like to be considered for one of these opportunities, please email, fax, or mail your resume and cover letter to: Harold Andrieux.
Director of Human ResourcesNYC Campaign Finance Board100 Church Street,12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is an equal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us at (212) ###-####. Director of Administrative Operations Department: Administrative Services Job Status: Full-Time $90,000-$100,000 The NYC Campaign Finance Board (CFB), a nonpartisan, independent city agency that enhances the role of New York City residents in elections, seeks a Director of Administrative Operations. The Director of Administrative Operations is responsible for managing all office related services for agencys primary and satellite locations. The position will report directly to the Chief of Staff.

Responsibilities



- Plan and manage facility central services such as reception, security, cleaning, repair orders, mail service and the upkeep of equipment.
- Manage the ordering and inventory of agency supplies.
- Ensure that the facility is operating as it should on a daily basis by completing daily inspections and conducting proactive and reactive maintenance and that facilities meet compliance standards and government regulations.
- Serve as point of contact for the buildings.
- Ensure compliance with all safety and security protocols.
- Plan and schedule any necessary replacements and repairs, scheduling necessary maintenance and management tasks during the least disruptive times.
- Manage and control all paper records and electronic records for the agency. Maintain administrative records and archival records, including all CFB forms and mailings.
- Work with Systems and other units, ensure that electronic records are maintained in accordance with City records management policies, legal requirements and industry best practices.
- Oversee agencys salvage process and car usage log.
- Supervise Administrative Operations staff.
- Capable of supervising support staff and setting and enforcing deadlines. Strong work ethic, meticulous attention to detail and need to be exceptionally conscientious and diligent.
- Must be accurate and efficient, high energy, comfortable performing multifaceted projects in conjunction with day-to-day activities
- Excellent analytical skills and good reasoning abilities and sound judgment.
- Must be a team player, willing to build inter-departmental and inter-agency relationships.
- Effectively interface with all levels of the organization to coordinate all office services.

Qualifications



- Candidate must have a college degree or at least 5 years work related experience.
- Knowledge of records management and retention regulations required.
- Knowledge of facilities management including fire safety and security protocols.
- Strong oral and written communication skills.
- NYC residency required.
Salary commensurate with experience. Please send resume and cover letter to: Harold Andrieux.
Director of Human ResourcesNYC Campaign Finance Board100 Church Street,12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info Contract Manager Department: Administrative Services Job Status: Full-Time $60,000 -$70,000 The NYC Campaign Finance Board (CFB), a nonpartisan, independent city agency that enhances the role of New York City residents in elections, seeks a Contract Manager. The Contract Manager reports directly to the Chief of Staff/Agency Chief Contracting Officer (ACCO).

Responsibilities



- Serve as Deputy Agency Chief Contracting Officer.

- Assist procurement personnel in purchasing and/or in processing procurement documents and contracts; confer with, advise and assist operational, technical and professional staff in the procurement process, and manage contracts, as assigned.
- Ensure performance evaluations are completed for all contracted vendors.
- Assist with special projects related to the agency's contracting activities, as needed.
- Work with ACCO and program staff in the preparation of scope of work & budgets.

- Assist in contract monitoring and tracking.

- Provide technical assistance on contracting and project management methods and practices for program staff.
- Plan, coordinate and oversee the development and progress of project contracts including making determinations of costs and time estimates.
- Conducts regular meetings with project managers to ensure contractual compliance with all NYC guidelines, rules and regulations and to evaluate quality of services; provide technical assistance; and assist in review of invoices for payment in accordance with relevant contract terms.
- Provide periodic and ad hoc reports and analysis to senior management and program staff.
- Assist in the development of technical project operations including project planning, budget and scope development, vendor procurement.
- Coordinate systems and procedures with finance and program teams to ensure minimal delays in the workflow and reliable tracking of contract activities.

- Work with finance staff to ensure timely and accurate billing
- Serve as a liaison between staff and vendors to resolve outstanding billing/contractual issues.
- Track assigned projects and their associated contracts and budgets.
- Monitor, analyze, and report on expenditures, variances and trends for each contract.

- Support all agency finance functions
- Responsible for submitting purchase/contract orders
- Assist with fiscal year opening and closing
- Assist with any small purchases involving agency p-card
- Work with the NYC Financial Management System as directed
- Experience with project management
- Motivated and willing to learn new skills and take on special assignments
- Exceptional attention to detail
- Outstanding written and oral communications skills
- Terrific at teamwork and working collaboratively, with experience building relationships to achieve goals
- Proven multi-tasker with ability to juggle multiple responsibilities and projects at once
- Experienced provider of customer service
- Advanced proficiency with Microsoft Office, particularly advanced knowledge of Excel
- Able to respond rapidly and accurately to requests, and work in a high-pressure, time-sensitive environment
- Escalate issues appropriately to management as required.

Qualifications



- Candidate must have at least 5 years of related work experience and a baccalaureate degree from an accredited college.
- Knowledge of NYC contracting process or procurement in a government, nonprofit or human services setting:
NYC government experience and familiarity with Procurement Policy Board (PPB) rules a plus.
- Familiarity with the City of New Yorks Financial Management System (FMS) and the Mayors Office of Contract Services (MOCS) PASSPort system.
- New York City residency must be obtained within 90 days of starting the position.
Please email, fax, or mail your resume and cover letter to:
Mr. Harold Andrieux NYC Campaign Finance Board100 Church Street, 12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is anequal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact Harold Andrieux at (212) ###-####. Auditor Department: Auditing & Accounting Job Status: Full-Time $46,000 - $54,000 The NYC Campaign Finance Board (CFB), a nonpartisan, independent agency that enhances the role of New York City residents in elections, seeks an Auditor for its Auditing and Accounting Unit. We offer a dynamic work environment, training, growth potential, and excellent benefits.

Responsibilities



- Analyze financial records and disclosure statements for financial, compliance and investigative audits of political campaigns. Overtime will be required to complete work as needed.
- Perform audits in accordance with Generally Accepted Government Auditing Standards (GAGAS) and following internally developed specialized programs.
- Manage assigned audit caseload in team structure.
- Provide assistance in planning activities of the audit team during the post-election period and coordinating the teams activities with other CFB units.
- Prepare written reports and correspondence that are clear, concise, accurate and timely.
- Communicate with campaigns in a professional manner and assist in providing guidance to campaigns on various audit and compliance issues.
- The ideal candidate will be a team player capable of meeting tight deadlines.
- Strong analytical, problem solving, and communication skills (both verbal and written).
- A strong work ethic and meticulous attention to detail.
- Background or interest in politics and government.

Qualifications



- A baccalaureate degree from an accredited college and three years of experience in one or a combination of the following: financial administration, accounting, compliance or investigative auditing, fraud reviews, working with a large public or private concern in budget administration, economics, finance, fiscal or economic research, fiscal management, personnel or public administration, program evaluation; or a related area; OR a satisfactory combination of education and experience in the areas described above.
- New York City residency must be obtained within 90 days of starting the position.
- Previous experience in performing audits in accordance with Generally Accepted (Government) Auditing Standards strongly preferred.
- A masters degree is not required but will be a plus.
- Ability to work overtime when required.
Please email, mail or fax your resume, cover letter, and a brief writing sample to:
Director of Human ResourcesNYC Campaign Finance Board100 Church Street, 12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is anequal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us at (212) ###-####. Director of Auditing and Accounting Department: Auditing & Accounting Job Status: Full-Time $135,000-152,000 The NYC Campaign Finance Board (CFB), a nonpartisan, independent city agency that enhances the role of New York City residents in elections, seeks an experienced audit manager to serve as Director of its Auditing and Accounting Unit. The Units core function is to perform detailed, timely audits of campaigns financial disclosure statements and supporting documentation in accordance with Generally Accepted Government Auditing Standards (GAGAS). This position reports to the Assistant Executive Director of Campaign Finance Administration. We offer a dynamic work environment, training, and excellent benefits. The Director is responsible for the following tasks:

Responsibilities


- Overall Strategic Planning
- Develop, maintain, and update overall strategic plan for the Audit Unit, including but not limited to: overseeing the development of new audit policies; revising the Audit Standards and Payment Standards, boilerplate letters and reports; and introducing new technology to enhance Audits work.
- Develop and execute strategies for the timely completion of audit work.
- Long and short term budgeting and resource allocation - Overall Management
- Supervise the Deputy Director, including guiding his/her direction and supervision of the staff.
- Review work to be signed.
- Set overall standards, goals and oversee Auditing and Accounting Unit ensuring ongoing projects and tasks within the unit support the agencys overall priorities.
- Delegate and oversee the work and staff of the Auditing & Accounting Unit to ensure that all audit work is completed in accordance with the NYC CF Act, Rules, and GAGAS. - Agency Support
- Work with all CFB units to assure that the needs of Audit staff are understood and that Audit works cooperatively with other units.
- Communicate with executive management and other CFB units on various audit and other relevant issues and assist other units in investigations and enforcement actions.
- Assist IT/Systems in long term planning and redevelopment in CFBs internal audit management and tracking database software.
- Provide auditing and accounting expertise as needed on Agency policies and special projects.
- Make oral and written presentations to CFB staff members and the Board.

- Ability to manage multiple, large scale projects and long-term projects with competing deadlines time constraints and urgent immediate demands, while ensuring a high-level of attention to detail and compliance with agency and auditing standards.
- Highly collaborative orientation, with outstanding diplomatic, analytical, and organizational skills.
- Excellent oral and written communication skills. Capable of communicating effectively with other units throughout the agency as well as with members of the public.
- Keen judgment and critical thinking skills and the ability to understand and apply complex legal concepts.
- The ability to seek alternative solutions, conclusions, and approaches to problems, including through the use of technology.
- Meticulous attention to detail.

Qualifications



- A graduate degree or pursuing a graduate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting and auditing and six years of satisfactory full-time professional accounting or auditing experience, at least four years of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or A valid New York State Certified Public Accountant license and at least four years of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.
- Previous experience in conducting performance audits in accordance with GAGAS and extensive knowledge of The Yellow Book; experience with the peer review process, a plus
- Excellent written and verbal communication skills; experience editing and preparing audit communications.
- Strong analytical, problem solving, and organizational skills; meticulous attention to detail; a demonstrated ability to meet tight deadlines, coordinate multiple projects and staff, and manage shifting priorities.
- New York City residency within 90 days of starting the position.
- Background or interest in politics and government or prior experience with campaign finance law a plus.
Please email, mail or fax your resume, cover letter, and a brief writing sample to:
Director of Human ResourcesNYC Campaign Finance Board100 Church Street, 12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is anequal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us at (212) ###-####. Department: Candidate Guidance & Policy Job Status: Full-Time $50,000 - $55,000 The NYC Campaign Finance Board (CFB), a nonpartisan, independent city agency that enhances the role of New York City residents in elections, seeks a Candidate Services Liaison. We offer a team-oriented work environment, professional development opportunities, growth potential, and excellent benefits.

Responsibilities



- Serve as a primary liaison between the CFB and candidates running for New York City office.
- Monitor and assist campaigns in preparing campaign finance disclosure reports.
- Provide one-on-one guidance on matters of compliance with campaign finance regulations.
- Assist candidates in the process of qualifying for public matching funds.
- Prepare training and guidance materials on recordkeeping and reporting requirements.
- Conduct trainings for candidates, treasurers, campaign staff and the general public.
- Teach and provide technical support for the Candidate Software for Managing and Reporting Transactions (C-SMART).
- Test updates to C-SMART and other CFB systems applications.
- Excellent written and verbal communication skills.
- Public speaking experience and ability to deliver effective presentations.
- Customer-focused approach to answering questions and solving problems.
- Strong computer and internet skills with a willingness to learn new software.

Qualifications



- Baccalaureate degree from an accredited college and two years work or equivalent internship experience.
- Previous experience working on political campaigns or in a customer-focused environment preferred.
- Background or interest in politics and government.
- Proficiency in MS Office; familiarity with video editing or e-learning software a plus.
- Foreign language skills a plus.
- New York City residency must be obtained within 90 days of starting the position.
Please email, fax, or mail your resume and cover letter, to: Harold Andrieux.
Director of Human ResourcesNYC Campaign Finance Board100 Church Street,12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is anequal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us at (212) ###-####. Candidate Guidance & Policy Administrator Department: Candidate Guidance & Policy Job Status: Full-Time $40,000 - $45,000 The NYC Campaign Finance Board (CFB), a nonpartisan, independent city agency that enhances the role of New York City residents in elections, seeks a talented Administrative Assistant to join our Candidate Guidance & Policy team. We offer a team-oriented work environment, professional development opportunities, growth potential, and excellent benefits.

Responsibilities



- Develop and execute administrative procedures to assist in the day-to-day operations of the Candidate Guidance & Policy section.
- Serve as initial contact with candidates interested in running for a CFB-covered office by sending Getting Started information and registering attendees for upcoming trainings.
- Coordinate the scheduling and registration of all candidate and campaign staff trainings.
- Prepare trainings materials, as needed.
- Process new candidate registrations by issuing Welcome Kits and addressing outstanding matters with the Candidate Services Unit.
- Maintain candidate assignment logs and contact information.
- Monitor the status of disclosure statement submissions and post notification of late/missing disclosure.
- Organize, maintain, and archive all common files, mailings, and template folders for each election cycle
- Assist in the hiring and onboarding processes for new staff within Candidate Guidance & Policy.
- Excellent interpersonal, written and verbal communication skills.
- Excellent organizational skills. Must be detail oriented.
- Ability to be flexible, multi-task, operate efficiently, learn, and adapt quickly.
- Customer-focused approach to answering questions and solving problems.
- Strong computer and internet skills with a willingness to learn new software.?

Qualifications



- Baccalaureate degree from an accredited college and one year work or equivalent internship experience; or
- High school diploma and three years of prior experience as an administrative assistant.
- Background or interest in politics and government.
- Proficiency in MS Office.
- New York City residency must be obtained within 90 days of starting the position.
Please email, fax, or mail your resume and cover letter, to: Harold Andrieux.
Director of Human ResourcesNYC Campaign Finance Board100 Church Street,12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is anequal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us at (212) ###-####. .NET Developer (Seasonal
- 18 months) Department: Systems Administration Job Status: Full-Time $90,000$95,000 The New York City Campaign Finance Board seeks an experienced full stack .NET Web Developer. We offer a dynamic work environment, training, growth potential, and excellent benefits. Under general supervision, with broad scope for the exercise of independent initiative and judgment, this developer is responsible for the system analysis, technical design, development, testing, enhancement, and maintenance of various applications that support the Agencys business functions. The selected candidate will be required to perform tasks related to the development of software applications and data transformation activities for the Agency.

Responsibilities



- Responsible for full software development life cycle, including user interface design, database development, back-end architecture, deployment and maintenance of the defined solution based on business and functional requirements
- Design, write, unit test, and document application code to successfully deliver secure, robust, transactional and service oriented architectures.
- Understand the Agencys strategic initiatives and develop technology solutions that deliver the required business value
- Understand complex business processes/applications with intent to re-write/enhance using current tools/technology.
- Provide supporting documentation for all phases of development/implementation.
- Develop technical specifications, including data flow diagrams
- Maintain data security and internal controls of environment to adequately protect Agency assets and records
- Strong demonstrable experience in systems architecture and N-tier application development using Microsofts web technology stack (ASP.NET MVC, C#, IIS6/7/8, ADO.NET, Entity Framework, SOAP/REST Web Services including Web API and WCF, Http Handlers, Http Modules).
- Experience with Responsive Web Design (RWD) patterns.
- Ability to build/create/maintain application databases utilizing MS SQL Server (2008 and above), including SSIS, TSQL, stored procedures, functions & performance tuning.
- Ability to work in a fast paced environment, recognize and react to changing business needs and effectively prioritize tasks.
- Must be self-motivated and able to work both independently and in conjunction with team members and business units. Enthusiasm and flexibility to work on a variety of projects are necessary, as well as the ability to rapidly acquire new domain familiarity.
- Ability to meet deadlines, identify issues and resolve with minimal direction.
- Ability to analyze, document and validate software requirements.
- Experience with the Software Development Life Cycle Methodology (SDLC) and Agile development methodologies.
- Experience reverse engineering legacy monolithic client-server applications and reengineering and rewriting in segments in a loosely coupled service oriented architecture.
- Ability to speak and write clearly and succinctly in a variety of communication settings and styles.
- B.S. in Computer Science or related discipline.

Qualifications



- 4+ years of development experience.
- 1 2 years of experience with ASP.NET MVC Core 2 or 1
- 2 - 3 years of experience with ASP.NET MVC 4
- 3 - 4 years of experience with C#, .NET, Visual Studio, ASP.NET, IIS.
- 4 + years of experience with MS SQL Server, T-SQL, Tables, Stored Procedures, Views.
- 2+ years of Entity Framework (EF) experience with some experience in EF Core.
- 2+ years of Web Services/Web API Core or 2/WCF experience.
- 1 - 2 years of experience in designing rich dynamic web applications using HTML5 features along with Responsive Design using CSS3

Preferred Qualifications



- ReactJS or ReactJS.NET
- Angular
- Vue JS
- TypeScript
- NodeJS
- Basic graphics editing using Photoshop.
- General understanding of good UI/UX design principals.
- Knowledge of performance tuning, security, scalability
- Proficiency in writing unit tests and using unit testing frameworks
- Experience with Dependency Injection frameworks (built-in .NET Core, Ninject, Unity)
- Experience with VSTS or Team Foundation Server (TFS) or comparable Source Control tools including GIT
- Experience with Bootstrap templates
- Experience with Story Boarding tools such as Balsamiq or Power.
Point Story Boarding.
Please email, fax, or mail your resume and cover letter, to: Harold Andrieux.
Director of Human ResourcesNYC Campaign Finance Board100 Church Street,12th FloorNew York, New York 10007Fax #: (212) ###-####...@nyccfb.info The CFB is anequal opportunity employer firmly committed to diversity. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact us at (212) ###-####. Lead Developer Department: Systems Administration Job Status: Full-Time $120,000 The New York City Campaign Finance Board unit seeks an experienced Lead Developer. We offer a dynamic work environment, training, growth potential, and excellent benefits. Under general supervision, with broad scope for the exercise of independent initiative and judgment, the Lead developer is responsible for the system analysis, technical design, development, testing, enhancement, and maintenance of various applications that support the Agencys business functions. Lead developers responsibilities also include new technology/tooling research, ensuring the agencys outlined agile methodologies are being followed, supervision of code maintenance and source control branch monitoring. The Lead developer will have their own team to supervise/manage. The selected candidate will be required to perform and oversee, tasks related to the development of software applications, data transformation activities and leading their respective team for the Agency.

Responsibilities



- Oversee the full software development life cycle, including database development, back-end architecture, deployment and maintenance of the defined solutions based on business and functional requirements.
- Oversee and participate in the designing, writing, unit testing, and documenting of application code to successfully deliver secure, robust, transactional and service oriented applications.
- Understand the Agencys strategic initiatives and develop technology solutions that deliver the required business value.
- Understand complex business processes/applications with intent to re-write/enhance using current tools/technology.
- Identifying and recommending new technology solutions to improve product performance and maintainability
- Ensure that proper supporting documentation for all phases of development/implementation is created.
- Implement measures to ensure that the development team is following outlined coding standards.
- Creating and maintaining of new and existing applications within the agencies Azure DevOps tenant.
- Git source control branching structure is being maintained and adhered to and proper policies are in place to support pull requests.
- Ensure the proper development of technical specifications, including data flow diagrams.
- Provide diagnosis and remedies to complex problems involving systems, operations and software.
- Maintain data security and internal controls of environment to adequately protect Agency assets and records.
- Interface with users, stakeholders and senior management.
- Provide team mentorship and development.
- Assist with the incorporation and maintenance of the agencies move towards utilizing cloud services for new and existing applications.
- Supervise and lead/mentor a team of developers working on a variety of applications by enabling them to successfully meet their expectations.
- Conduct a minimum of monthly 1:1s with each direct report.
- Participate in the agencies set standards for performance evaluation for each direct report.
- 7+ years of development experience (the last 4+ in .NET)
- 5 - 7 years of experience with C#, .NET, Visual Studio, ASP.NET, IIS
- 5 + years of experience with MS SQL Server, T-SQL, Tables, Stored Procedures, Views
- 2+ years of Entity Framework (EF) experience
- 2+ years of Web Services/WCF/Web API experience
- 2+ years of experience working Git source control
- 2+ years of working with Azure DevOps
- 2+ years of experience with Bootstrap templates
- 1 - 2 years of experience with MVC 4/5
- 1 - 2 years of experience in designing rich dynamic web applications using HTML5 features along with Responsive Design using CSS3
- Some experience with ASP .NET Core.

Qualifications



- Strong demonstrable experience in systems architecture and N-tier application development using Microsofts web technology stack (IIS6/7, ASP.NET, C#, MVC, ADO.NET, Entity Framework, SOAP/REST Web Services, Http Handlers, Http Modules)
- Experience with Responsive Web Design (RWD) patterns
- Ability to build/create/maintain application databases utilizing MS SQL Server (2008 and above), including SSIS, TSQL, stored procedures, functions & performance tuning
- Ability to work in a fast paced environment, recognize and react to changing business needs and effectively prioritize tasks
- Must be self-motivated and able to work both independently and in conjunction with team members and business units. Enthusiasm and flexibility to work on a variety of projects are necessary, as well as the ability to rapidly acquire new domain familiarity.
- Ability to meet deadlines, identify issues and resolve with minimal direction
- Ability to analy
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Job Expires: December 19, 2020

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You will be redirected to New York City Campaign Finance Board's preferred application process.